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Helpdesk software is becoming popular among businesses nowadays. This is not really surprising considering the many benefits this software provides. It’s important, however, to make sure that you are choosing the right software. Not all help desk software is created equal. To find the right one for your business, consider the following tips.
Reputability and Popularity
Popularity does not always equate to reputability and reliability but when it comes to choosing business software, it’s preferable to use what most others are already using. This is because the more users there are, the more likely it is for the software to be further developed and be well supported. More users mean there are more who can notice issues in the software and report them to the developers.
In choosing the right help desk software, ascertain that your choice covers the basics and a few other things that match your needs and wants. Basic features include automation, a ticket management system, more than one point of contact (telephone, email, live chat, etc.), knowledge base, and analytics. It is also preferable to use help desk software that can be integrated with other business software.
You should be able to set rules to automate simple and repetitive tasks and processes such as the sorting of queries and their routing to the appropriate department. A good ticketing system organizes the receipt and handling of queries and complaints. On the other hand, it is advisable to get help desk software that supports multiple points of contact for it to be versatile and flexible. The knowledge base feature, usually searchable and presented in Q&A form, serves as a readily available resource that can be used to address simple and straightforward questions. Lastly, analytics makes use of the data gathered or generated by the software to help improve customer care as well as the operations of a business. Analytics help determines the frequency of problems, the best or most efficient way to address queries and concerns, as well as potentially serious issues that could be avoided with prompt responses.
Types of Help Desk Software
There are different types of help desk software. You just have to find the one that best suits your business. Help desk software can be web-based, on-premise, enterprise, and open source. A web-based help desk software is usually a good choice for most users because it has low acquisition and usage costs. There’s nothing to install and maintain, and no need for an IT team to manage the software. On-premise and enterprise help desk software are more suited for larger organizations that want a greater level of customization and control over the software. Open source or freeware help desk, on the other hand, is free but software development or programming skills are required to fully take advantage of it.
In summary, you need to look at the suitability of any help desk software according to its type and range of features. It’s also important to examine its reputability and number of users. The cost of the software also matters but it shouldn’t be the main deciding factor.