At Work

How Should You Choose Business Productivity Software?

Productivity software can be an invaluable tool for your business. It’s an easy way to ensure that your business is remaining as productive and streamlined as possible, which is essential in the current climate, which demands businesses are doing more with less.

Using productivity software is a great way to manage all of the information that comes to your business from different sources, allowing for better communication and more effective management.

With that being said, how should you choose the right software for your company and your employees?

Know the Basics

Before you start looking at the specifics of productivity software to find one that works well for your team, you should know the general functionalities most of these platforms have.

One of the most important features of productivity software and apps is the ability to manage data in one place. This data can come from internal and external sources, and it should be accessible in a user-friendly location where all of the relevant employees can easily access it.

Along with that, look for options that include the ability to manage tasks, share files and content, and communicate.

Customizable Settings

An essential thing to consider when choosing this type of business software or application is how customizable the admin settings are. You probably don’t want every employee to be able to see everything, so try to choose a platform that lets you do a lot of customization as to who can see what.


If you’re like most businesses, you probably already have other tools that you use, so you need to look for productivity software that’s going to integrate with these platforms seamlessly. You want your software to be able to work with what you already have in place, to save time and money when it comes to getting started.

Mobile Capabilities

In today’s work environment, most employees do some or maybe nearly all of their work while they’re on-the-go, so it’s important to try to choose software that’s compatible across mobile devices.

One of the biggest ways many productivity software options vary is in what’s accessible via mobile. If your team frequently works with their smartphones or tablets, you may want an option that allows all of the same capabilities of the desktop version to be available on the mobile version.

Flexibility and Scalability

Most modern businesses are opting to go with cloud-based software solutions, and this holds true for productivity tools. When you opt for a cloud-based platform, it gives you the ability to grow your software as the needs of your business grow. Cloud-based software solutions also tend to be more flexible, and have convenient options, such as pay-as-you-go structures, and the ability to add users only when you need to.

Plus, with cloud-based productivity software, you can usually enjoy customization options and the time to get it up and running is shorter and less expensive.

If you’re considering investing in productivity software, you’ll have to consider the unique requirements of your business, but the guidelines above can be a good starting point.




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