It doesn’t take rocket science to understand that high employee productivity is crucial for the growth of any business. You want your team to deliver great work in a short period of time. Because the more efficient your employees are, the more successful your business is.
But every business needs to recognize and understand the fact that employees are humans and not robots. But your employees might face productivity issues for a number of different reasons. In order to ensure that your employees are performing to their best capabilities, you need to understand their working environment.
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In this post, we will talk about some of the most important but often ignored employee productivity issues. This post will also provide you with solutions on how to motivate your employees and increase their productivity. So, let’s get started.
1. Lack of Acknowledgement
Once in a while, we all like to get a “good job” or “well done” pat on our back. And it brings a huge change in our confidence. It increases our motivation to work even harder.
What if you acknowledge the work of a less deserving employee instead of a hardworking and deserving employee? It won’t take much time for the stellar employee to start sending out their resume to other companies.
Now you don’t want to lose your best and most efficient employees like this, do you?
The best solution to this is to start a recognition program. But don’t start the program just for the sake of it. Ensure that it means something to you as well as your employees.
Start listing and documenting the achievements and outstanding performance of your employees. During the mid-year or annual appraisal, you can use this documentation and review your employees purely on the basis of their performance.
You may also want to do a quick survey with your employee to learn their preferred ways of recognition. It’s important because the preferred method of recognition is different for different working groups.
2. Poor Work Delegation
When work is not equally delegated, it leads to chaos and will overburden your employees. So make sure your managers or team leads delegate work equally to their teammates.
If the team lead only depends on one employee, then that employee is overburdened, and the rest of the team becomes disinterested. This directly affects the productivity of each employee. Eventually, the overburdened employee will burn out and lose interest in their work. And the already disinterested employee will start looking for other jobs.
Proper delegation of work is a special skill. You need to assign work equally to the team based on their strengths. This will help increase the productivity of each employee. And through this method, the chances of overburdening one particular employee will also decrease.
3. Lack of Communication
Communication is a very important aspect of a healthy work culture. Also, remember that it’s a two-way street. You have the authority to talk to your employee and put your thoughts in front of them.
But you also need to provide equal opportunity for your employees to communicate with you. It’s equally important that they are able to voice their thoughts and opinions to you. This will positively impact their productivity.
Its very crucial to talk to them about the “what, why, how, who, where, and when” of the company. This will surely give them the larger perspective and will help them to understand the overall goal of the company. This will also give them an idea of how and where they can contribute to the larger goal.
For instance, if the company is facing a crisis and planning to trim off employees, then management should inform their employees. There’s no point in hiding it from your employees because eventually, they will find out. So it’s better to level with them.
It’s the responsibility of management to know how to engage with employees. Your employees need a safe and trusted place to vent their thoughts and frustrations.
To make this happen, you can implement an employee assistance program or an open door policy with HR personnel or managers. You must address all of the complaints or grievances under the formally documented grievance policy of the company.
4. Lack of Proper Supervision
Without their own fault, the productivity of the employee may be negatively impacted by lack of proper supervision. If the manager or supervisor mis-manages the work, the entire group’s productivity lags behind.
If managers do things like not being transparent enough, micro-managing, or fixing an overly tight schedule, it can affect the productivity of the entire group.
The best way to sort this out is by asking employers to review their managers. And you must carefully go through each of the reviews to find out any repetitive pattern.
Immediately reach out to your managers and talk to them about the issues, if you do discover a repetitive pattern. Figure out how your company can help managers to work more effectively.
Make sure that you include managers in the decision-making process. Conduct regular meetings, and encourage them to have an open and frank communication.
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5. Inadequate Technology
We see a rapid advancement in technology every year. So if your employees are using outdated technology or equipment, it will directly impact their productivity. You must be abreast of all the new technologies. This will also help you to serve your customers in a better away and stay ahead of your competitors.
When updating your technology, make sure you consider the opinions of your employees. Because the technology you finalize will directly impact the efficiency and productivity of your employees. They may have better ideas and exposure to technologies. You might even end up appreciating some of their ideas.
6. Lack of Proper Work-Life Balance
The productivity of an employee is also affected by external factors like the amount of personal time spent by the employee. There is a limit that a human brain can focus on work. The general amount of time expected to be spent on work is 40-50 hours in a week.
It’s understandable that at times employees have to work beyond the designated work hours. But if they continue to work constantly after the working hours, they will surely burn out.
Your employee’s productivity will get affected when you expect them to sacrifice their personal life and constantly work overtime at the office.
It will compel and push them to look for new opportunities. This way, you could also lose some of your brightest and most efficient employees. You need to understand that employees work to live life and not the other way around.
Wherever possible, update your technology to automate the menial and basic tasks. And streamline your communications as much as you can. This will make your employees happy and they will be motivated to work for you. A happy employee results in higher productivity.
7. Inadequate Training
Every company hires a candidate because they meet the certain skill requirements for the position. You must also have followed the same way of hiring a suitable and relevant candidate for a certain position.
But employees should also grow as the company grows and reaches new heights. The roles and responsibilities also change accordingly. You cannot expect your employees to perform to their best with the same old skill set.
Employees will be more prone to making mistakes, which will, in turn, make them nervous. And nervous employees are even more vulnerable to making mistakes – creating a vicious cycle.
So you must establish a system for providing a proper training and onboarding of your new as well as old employees. With new technologies and tools, your employees will be confident and will give their 100% to their jobs.
These are the seven important issues that can negatively impact the productivity of your employees, and how you can resolve them. If you witness any of the aforesaid productivity issues with your employees, don’t ignore them. Instead, face them head on.
Try to engage and involve your employees as much as you can. Together you can challenge and change the existing state of affairs and avoid practices that can directly impact and affect their productivity.
If you know any other employee productivity issues and their suitable solutions, feel free to comment below.