Business Operations

4 Strategies to Streamline Your Project Management Workflow

Many of today’s companies are so laser-focused on profits that they fail to acknowledge their shortcomings in regard to how they run their businesses.

After all, no company wants to admit problems with their workflow process. That being said, less than 3% of companies actually finish projects on time. Unfortunately, failure to finish projects in a timely manner is a symptom of a much larger problem: a total lack of project management.

Is project management a big deal even if your business is profitable? Absolutely.

Having a proper project management workflow in place can do wonders for any given company, including…

  • Boosting your bottom line as meeting more project deadlines means more time to push new products and services
  • Happier, more productive employees who feel like more than just cogs in a machine
  • A better understanding of your business at large, including where you could potentially improve and eliminate bottlenecks

If the concept of project management is foreign to you, consider the following basic strategies and tools you can employ to beef up your productivity and get more done with your current team.

Rethink The Meaning of “Work”

If you and your team constantly find yourself scrambling from Point A to Point B when it comes to any given project, it’s perhaps time to rethink the meaning of “work.”

The purpose of project management is to streamline your processes from ideation to launch, providing everyone on your team with a specific stake in their roles and strategies for monitoring your process.

Strategies such as the ripple model for project management stress the need for teams to provide action items and commitments, for example, so that team members aren’t aimlessly working on variables that don’t contribute to the end goal of their work.

Project management isn’t a series of buzzwords and abstract ideas: it’s an entirely new way of working that focuses on accountability and action.

Free Tools

Perhaps one of the easiest ways to get your feet wet with project management is by experimenting with workflow tools that help you visualize your team’s process.

Free platforms such as Trello, for example, allows teams to easily collaborate and share files whilst also displaying which stage of the project process their currently on (think: planning phase versus review phase and so on).

Although paid platforms such as Basecamp and Asana are also an option, Trello’s “forever-free” model is appealing to teams on a shoestring budget.

Know Your Role

Although we’re often hesitant to assign labels to team members in an era where everyone seems to be juggling multiple roles, it’s crucial to understand who’s responsible for what internally.

The purpose of assigning roles within your team is to understand where bottlenecks occur and to also ensure that everyone’s pulling their own weight. For example, if it’s discovered that the same team member is consistently holding up the completion of projects, that’s obviously a problem.

Create a Culture of Accountability

To remedy any potential feelings of hostility within your team, strive to create a culture of teamwork and accountability internally. Positive reinforcement can go a long way toward motivating your team members just as much as visualizing their workflow can.

Remember: everyone on your team should be on the same page and want to work on behalf of each other. Anyone who isn’t on board with this mentality may not be a good fit for your team for the long-term.

Although project management is often treated as a high-level concept, the fact remains that stepping up your management skills is mostly based on a shift in your approach to running your business.

By focusing on productivity and accountability, your team will get more done and be happier as a result.

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