Are you finding it hard to make yourself heard in the workplace? Communicating effectively can be an overwhelming task especially if you’re new on the job. Moreover, many businesses around the world suffer due to poor communication. According to a survey conducted on the of the world’s largest corporations, poor communication resulted in the loss of an average $62.4 million every year.
Fortunately, there are several ways you can make communication in the workplace more effective. Let’s look at some of them.
1. Meet With Your Team One-on-One
You’ll learn a lot about your team’s operations when you take the time to meet one-on-one with the team members. While this may seem overwhelming at the beginning, the value of a one-on-one meeting with your staff presents endless opportunities for improved productivity.
With a one-on-one meeting, you’ll have a clearer understanding of what an average day entails for your employees. Moreover, you’ll be able to identify the biggest time wasters. Many employees don’t deliberately waste time; they could be having something they can improve at in a bid to save your company money.
2. Involve Every Department
When it comes to meeting with your team, it’s advisable to have a representative from other departments be a part of the meeting. Sometimes, your work may depend upon the input of another department. In this case, it’s a good idea to invite their manager and discuss with them and your team on how communication in their department can be enhanced. They can then convey the deliberations to their teams and vice versa.
3. Be Mindful of How You Communicate
Did you know that your words are just a fraction of the message you convey to people in your workplace? Body language and tonality play an integral role in the effectiveness of your communication.
Hence, it’s imperative that you uphold a relaxed stance and facial expression while communicating with your employees. Avoid crossing your arms over your chest but instead, rest them by the sides. You don’t want to look defensive. Likewise, make eye contact and smile when it’s necessary. Make the habit of nodding your head affirmatively while listening.
4. Multiply the Message
You should over-communicate your messages and utilize every platform at your disposal. This can be a conference call, bulletin boards, email, social media, intranet, text messaging, business website, video delivery, etc.
The more often you communicate your message, the better chance that your team members will absorb it and keep it in their long-term memory.
5. Inform and Inspire
You should realize that communication is a form of information exchange. As a leader in a workplace, it’s imperative that you explain and clarify your thoughts. Conveying information to your team is just half of the equation.
It’s important to your business that your communication not only inspires your team but also educates them. Always plan ahead for meetings. This way, you’ll be able to effectively blend information with inspiration.
Poor communication is one of the major factors undermining productivity in today’s business environment. Many businesses have suffered massive losses simply because of a failure to send an email. There are many ways to ensure positive and effective communication in the workplace and you can draw inspiration from the above tips to make that happen.